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Vestry Minutes

St. Martin’s Episcopal Church

Vestry Minutes

Thursday, November 20, 2008

 

In attendance were vestry members:   David Feldman, Doug Finch, Lois Headden, Carolyn Ito, Dani Jaworski, Andy McNeil, Sarah Noble, Ed Pease, Dorsey Smith and Larry Williams.   Also attending Shirley Smith Graham, Rector, Edith Edwards, register and Lloyd Woods, Treasurer.  Absent: Ginger Ambler, Gary Osborn and Michael Terrien.

 The meeting was called to order at 6:35 p.m. by Carolyn Ito, Senior Warden.

Opening prayer was given by Doug Finch.

 

Rehearsal of the Norms was led by Andy McNeil.

Nurture:  Shirley Smith Graham used the book A Work of the Heart for the nurturing moment for the vestry.

The minutes for October were approved as corrected.

Wardens’ Report:  Carolyn Ito reporting for Gary Osborn:  There is a wire outside that may need to be a larger gauge.  More soil is needed around the handicap ramp.  The windows in the sanctuary will be cleaned by our cleaning service.

 

Carolyn Ito read a thank you note from Hospice House for the use of St. Martin’s for the hospice house memorial service.  She also thanked Larry, Gary, Lloyd and Dani for their work on the
“Forward in Faith Survey.”

Finance Committee Report:  Lloyd Woods.  Expenses exceeded income by 10,067.37.  This was because several quarterly bills were due in October.  Lloyd thinks we will come in even at the end of the year.  Pledges for 2009 thus far are $460,000 (166 pledges).  The goal is $635,000.

A budget will be finalized by the Finance Committee in December and presented to the Vestry.

The Finance Committee will also make a list of items that may need to be cut and present them in priority order.

Stewardship Committee:  Sarah Noble reported that Joe Poole and Kathy Whitehead will chair the Stewardship Committee replacing John Herringshaw who has asked to be relieved.

 

 Nominating Committee Report:  Shirley reported that Cindy Jordan will do an article for the cloak on the four nominees for Vestry.  They are: Debbie Coleman, Jean Dickey, Polly Foote and Nellie Williams.

 

New Business

Annual Meeting:  There will be a booklet compiled of reports from all the ministries at St. Martin’s.  All reports should use ¼ of a page.

Dani is planning the pot luck for the annual meeting which will be on December 7 after the 10:00 a.m. service.  A cake will be included congratulating Sven on his ordination which will be on December 6.

Ordination Gift:  Shirley has purchased a gift for Sven.  Lois Headden moved that the gift be paid for from the treasury so that it is a gift from the entire congregation.  The motion was seconded and carried.

Old Business

The Vestry discussed the “Forward in Faith Survey.”  Dorsey Smith will revise the survey taking into account the suggestions the vestry made.  The Vestry needs the results of the survey by the retreat time in January.  The changes will be make for a final revision on Monday, November 24.  The survey will be in “The Cloak” and also available at the annual meeting.

 

Proposed procedures for email voting:  Andy McNeil presented a draft of procedures for voting on line.  Shirley suggested that the Vestry establish a section for the vestry books which would include procedures that the Vestry has adopted.  This would be included in such a section.

Andy will make revisions and bring it to the December meeting for approval.

Election of Wardens and Register: 

The following people were elected to serve in 2009:

Senior Warden, Carolyn Ito

Junior Warden, Larry Williams

Register, Lois Headden

Update to the rector’s job description:  Shirley handed out a revision of her job description.  It will be voted on in December. Members of the Vestry should give their suggestions to Shirley by December 10.

 

Progress check on strategic plan

 

Carolyn Ito led the progress review for action steps in the Forward in Faith Plan.

            The Stephen Ministries program is underway.  Ten people attended the information        meeting.  The training will begin in January and end in June.

            Fellowship Sunday was a success.

            Endowment proposal will be considered at the December meeting.

            David Feldman will continue as off Vestry liaison to the Liturgical Art Guild.

Rector’s report:  Shirley reported that she is very pleased with the stewardship results.  There seems to be a good flow of activity at the church.  New people are getting involved. 

Shirley showed us the new book The Unlikely Chosen, translated by Shirley Smith Graham and illustrated by Earnest Graham.

Important Dates 

            UTO Ingathering November 23, 2008

            Parish Annual Meeting, Sunday, December 7, 2008, 11 a.m. in the church sanctuary     followed by lunch in Miles Hall

Vestry Retreat Friday, January 16 – Sunday, January 18, 2009 at Richmond Hill Retreat Center, Richmond, VA

Martin Luther King, Jr. observances: 1) 9 a.m. NAACP breakfast at Williamsburg Lodge; 2) Ecumenical prayer service at First Presbyterian Church 7 p.m.

Vestry Party for Old and New Vestry Members, Sunday February 1 at 6:30. 

Annual Council of the Diocese of Southern Virginia February 13-15 in Williamsburg, and consecration of bishop-elect Hollerith at William and Mary Hall on February 13 (evening)

The Norms check was favorable.

The meeting closed with a prayer by Lois Headden.

The meeting adjourned at 9:02 p.m. 

Respectfully submitted,

Edith Edwards, register



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