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Vestry Minutes

St. Martin’s Episcopal Church

Vestry Minutes

Thursday, April 17, 2008

 

In attendance were vestry members: Ginger Ambler, David Feldman, Doug Finch, Lois Headden, Carolyn Ito, Dani Jaworski, Sarah Noble, Ed Pease, Dorsey Smith, Michael Terrien, and Larry Williams.   Also attending were Shirley Smith Graham, rector; Lloyd Woods, treasurer; Edith Edwards, register. Absent: Gary Osborn and Andy McNeil.

 

The meeting was called to order at 6:40 p.m. by Carolyn Ito, Senior Warden.

 

Opening prayer was given by Michael Terrien.

 

Rehearsal of the Norms was led by Carolyn Ito.

 

Nurture:  Shirley Smith Graham used Thomas Merton “The Measure of our Love is without limit.”

 

The minutes for March were approved with one correction.  (Edith Edwards, register, was absent.)

            Rector’s Report: Shirley is working on expanding the capacity of stewardship and pastoral care.  There will be a proposal coming to the Vestry about establishing an endowment fund.  Pastoral care folks are talking about adopting the “Steven Ministry” as a model.

          

Shirley will serve on the Diocesan Committee on Mission and Ministry Foundation, and also the Diocesan transition team for Youth Ministry development.

          

            Warden’s Report: Carolyn Ito said we need to decide next month whether we have a Vestry meeting in June because Shirley will be on vacation.  She also handed out Gary Osborn’s written report concerning the work party which has been rescheduled to May 25.  Gary ordered a two-drawer Fire Proof file cabinet for Tim’s office, which has come.  A safe is also being ordered for the Treasurer’s office.

           

Treasurer’s Report:  Lloyd Woods reported that March income has been good (five Sundays).  For the first quarter income has exceeded expenses by $53,086.35. $40,000 of that is from pre-paid pledges.

 

Office Space for our new assistant rector, Sven van Baars, will be where Tim’s office is now.  Tim will move across the hall and use the corner of the choir room where there is already computer access.

 

The following people were approved as delegates and alternates to the Diocesan Annual Council:

2008 delegates:  John Dewhirst, Gary Osborn, Marie Oberman, and  Miles Riley

2008 alternates:  Ginger Ambler, Carolyn Ramage, Susan Ripple, Debbie Coleman.

2009 delegates:  Ginger Ambler, Carolyn Ramage, Susan Ripple, Debbie Coleman.

2009 alternates: John Dewhirst, Gary Osborn, Marie Oberman, Miles Riley.

 

Discussion followed concerning whether the Vestry Minutes should be on our web site.  Ginger Ambler moved that the minutes be posted on the web site after they have been approved.  The motion was seconded and carried.

Carolyn Ito announced that we need to order 30 choir chairs 18 inches wide with book shelves underneath.  In addition 10 chairs 20 inches wide with arms, kneeler and book racks on the back are needed for people who need the arms to assist them in getting up.  Ten 20 inch chairs with kneelers and book racks are also needed.  Ginger Ambler moved the purchase of the 50 new chairs.  The motion was seconded and carried. 

      

            Old Business:  The Vestry was charged with working on a 5 year plan following the Mission Statement and Vision Statement which was developed from work done at the Vestry retreat.  Using a “strategic plan” format that Dorsey Smith shared with us, Carolyn Ito led us in developing a plan for the vision point:  “Open our hearts, doors, resources and altar to all who seek to worship or commune with us.”  The main topic discussed was transportation needs.  Carolyn Ito will provide the vestry with a list of 3further vision points and who agreed to work on them.

 

            Shirley will be on a spiritual retreat April 20-26.  Fielder Israel is the emergency back-up for clergy needs.

 

            Shirley’s vacation will be June 17-30.

 

            Closing prayer was led by Carolyn Ito.

 

The meeting adjourned at 9:10 p.m.

 

 

Respectfully submitted,

Edith Edwards, Register




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